SharePoint Team Sites
There is one common issue we face with modern Architecture and it’s causing issues with data storage, governance and navigation. Do we use a SharePoint Team Site or do we create a SharePoint Team Site?
The issue is that the Site Templates are named the same and admins are creating the wrong template. So, we are going to go over how you can quickly sort your architecture and avoid making this common mistake.
When creating SharePoint Sites there are 3 basic options available and we want to ensure you are using the correct one.
Team Site (with a Microsoft 365 Group)
The number 1 common mistake people make is when they go into the SharePoint Admin Centre and create a Team Site. Admins, who are not as trained as they should be, expect that this will create just a SharePoint Site, however, what you quickly find out is that you get so much more than SharePoint… You are given a mailbox, Teams Channel, Planner, Stream Channel and more. This means that content can be spread out throughout Microsoft 365 and gives you more content to manage. The questions you should be considering when using this option are as follows;
Do you need a mailbox?
Do you need Microsoft teams?
Are you creating tasks?
Now, these are only some questions but what we are trying to make you aware of is that you are getting more than just a SharePoint Site. If users and admins are not fully trained to use groups then this option may not be for you. There is a lot of functionality that you may not have prepared for and, due to Data Security and Governance, data might be getting created without the appropriate measures being put in place, like retention or sensitivity for example. We are seeing Group Sites appearing more often than ever as people are being moved to the cloud. This may be internal IT or IT providers not having the correct experience to make the best site for your business and your staff. Microsoft 365 groups are incredible and it has a place in your business but, we want to make sure you know what this involves so, be prepared if you’re using groups.